PRIVACY NOTICE POLICY
Contact Details Folkes Plant & Aggregates Ltd, Welcome Pit, Butt Lane, Burgh Castle, Great Yarmouth, Norfolk. NR31 9PY Telephone: (01493) 780274
Director: email: (Mr. Philip Green) email@example.com
Manager: email: firstname.lastname@example.org
Accounts Supervisor: email: email@example.com
Website Address: www.folkesplant.co.uk
Contact for Data Protection Matters: Mr. K. Lee (Manager) / S. Skipper (Accounts Supervisor)
Mr. Philip Green (Director)
Data Protection Information we hold:
We only keep your personal data securely stored for the purposes of carrying out the services and goods we provide or procure for you and will only keep it for as long as necessary. Once the personal data is no longer required the data will be securely destroyed/cross shredded.
Retention of Data:
Data is retained on file, (this is held on our Sage Software on our Computer) for any future provision of services we may provide or procure for you. This information is kept at a minimum and only key personnel have access, which is all password protected.
How we get information/Process and why we have it:
Most of the personal information we process is provided to us directly by you for one of the following reasons:
.To supply our services
We process personal information to enable us to provide services as a construction company; promote and advertise our services; support and manage our employees; use of CCTV systems for crime prevention. We currently collect and process the following information:
We process information relevant to the above reasons/purposes. This may include:
. Personal details, contacts and characteristics (e.g. name and contact details)
. family details
.lifestyle and social circumstances
.education and employment details
.goods and services
We also process sensitive classes of information that may include:
. racial or ethnic origin
.religious or other beliefs
.trade union membership
.physical or mental health details
.offences and alleged offences
.criminal proceedings, sentences and outcomes
.visual images; personal appearance and behaviour
If we are required to send sensitive financial information to anyone it would be sent through a secure portal.
We process information about:
.professional advisors and consultants
.offenders and suspected offenders
.individuals captured on CCTV
Who information may be shared with:
We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information with for one or more reasons.
Where necessary or required we share information with:
.customers and clients
.family associates or representatives of the person whose personal data we are processing
.current, past of prospective employers
.educators and examining bodies
.enquires and complaints
.employment and recruitment agencies
.credit reference agencies
.debt collection and tracing agencies
.other companies in the same group
.police forces and security organisations
No data information is shared outside the European Economic Area.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a)Your consent. You are able to remove your consent at any time. You can do this by contacting firstname.lastname@example.org (Accounts Supervisor) or by telephone (01493) 780274
(b)We have a contractual obligation
We have a legal obligation
(d)We need to perform a public task
We have legitimate interest
(f)We have a vital interest.
Your data Protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
Your right to object to processing – You have the fight to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at: (email@example.com (Accounts Supervisor) or the Manager firstname.lastname@example.org . Director Mr. Philip Green email@example.com or by telephone (01493) 780274 or by post to Welcome Pit, Butt Lane, Burgh Castle, Great Yarmouth Norfolk NR31 9PY) if you wish to make a request.
How to complain
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113